The Company

Job Overview

Responsibilities

• Serve as the primary Executive Admin contact in support of senior leadership 
• Coordinate calendars, meetings, and schedules across stakeholders 
• Organize and manage conference calls, on-site/off-site meetings, telepresence sessions, and webcasts 
• Maintain electronic files and manage content on SharePoint sites 
• Handle confidential and sensitive information with a high level of discretion 
• Prepare, submit, and track expense reports in accordance with company policy 
• Manage and coordinate complex travel arrangements, ensuring alignment with executive travel preferences and cost efficiency 
• Support and track internal workflow approvals, including purchase orders/requisitions 
• Contribute to and manage special projects aligned with Business Unit objectives 
• Assist in planning and coordinating business unit events and communications 
• Collaborate with executive and senior-level administrative assistants to address requests and priorities from senior leadership 

What your background should look like

• Requires high school diploma. Completion of an AA degree or equivalent is preferred.
• Proven experience as an Executive Administrative Assistant, supporting senior leadership 
• High degree of professionalism and integrity in dealing with leadership and broader teams, confidential information and materials 
• Excellent time management and organizational skills, with the ability to prioritize and handle multiple tasks simultaneously, strong attention to detail 
• Solutions oriented, collaborative, with a continuous improvement mindset 
• Strong written and verbal communication skills 
• Strong knowledge of office management systems, procedures, and best practices 
• Proficiency with standard office equipment, digital tools, Microsoft Office (particularly Excel and PowerPoint); building familiarity with AI tools for productivity 
• Strong customer service orientation and ability to interact effectively with internal and external stakeholders at all levels 
• Demonstrated ability to work well under pressure in a fast-paced environment 
• Proactive, responsive, and resourceful, with the ability to work independently and anticipate needs 

Culture Fit & Impact

• Action-Oriented: Highly motivated and digs-in immediately. Is considered hands-on and a self-starter. 
• Results Driven: Execution oriented and results focused; motivated by achievement. 
• Strong Communicator: Listens for meaning, translates concepts effectively, speaks and writes clearly and articulately. 
• Adaptable: Adjusts quickly to changing priorities and conditions; anticipates and copes effectively with the complexity of change. 
• Team Player: Works collaboratively with others, fostering positive relationships and supporting the team in achieving collective goals. Actively contributes to a cooperative environment and helps others succeed. 

Competencies