Duties and Responsibilities:

Shuttle Service Management:

• Arrange and schedule shuttle for Plant’s visitors, VIP, Customers, Auditors and Employe
• Verification and checking of shuttle provider billings.
• Implement and design continues improvement of the shuttle services.
• Fast resolution of issues from TE side and Service Provider.

Accommodation and Hotel Booking Management:

• Manages and Arranges Hotel Bookings for VIP, Visitors and Travellers.
• Manages Accommodation for long staying foreign travellers such as but not limited to the following:
  1. Apartment/Condo or Staff House Accommodation
  2. Ensure Utility Provision (Electricity, Internet, Water, etc)
  3. Food Provision and Delivery Management

• Verification and checking of provider billings.

Canteen Services Management:

• Ensure sufficient food is provided at the plant and communicated to the services provider and employees.
• Arranges food/snacks for long meetings and visitors at the plant through canteen provider.
• Lead the canteen committee team to ensure all concerns is well communicated to the third-party provider.
• Verification and checking of provider billings.

Visa Application and Processing:

• Manages plant’s request for VISA application for traveller from the plant as well as the incoming visitors.
• Arranges Flight Booking and Schedule with the Travel Agency
• Verification and checking of provider billings.

Office Supply management:

• Manages plant consumption and monitor each department’s office supply consumption for possible cost savings.
• Preparation of office supply forecast for the coming year.
• Prepares needed Purchase Request of the Office Supply
• Coordinate to all department by requesting the needed office supply as well as their monthly consumption and withdrawals.

Employee’s Locker management:

• Manages employee’s locker assignment and ensure good housekeeping and safety of all their belongings.
• Coordinates with HR for the incoming employee to ensure sufficient locker is provided.

Employee’s Engagement Activity:

• Support HR’s activity related to employees engagement logistically (shuttle, venue, food, uniform, etc)

Others:

Engages and participate in plant’s cost reduction program, Safety, Quality and support Operations in all its capacit

Qualifications:

• Graduate of any 4 year or 5year bachelor’s degree with 5years minimum experience in Admin Services
•  Highly organized, systematic, and responsive to employees request and concerns
•  Can be able to communicate in all levels of the organization.
• Has negotiation skills and able to work under pressure with ease and confidence.