Facilities Admin Services Officer
Job Description
Shuttle Service Management:
- Arrange and schedule shuttle for Plant’s visitors, VIP, Customers, Auditors and Employee
- Verification and checking of shuttle provider billings.
- Implement and design continues improvement of the shuttle services.
- Fast resolution of issues from TE side and Service Provider.
- Accommodation and Hotel Booking Management:
- Manages and Arranges Hotel Bookings for VIP, Visitors and Travellers.
- Manages Accommodation for long staying foreign travellers such as but not limited to the following:
a. Apartment/Condo or Staff House Accommodation
b. Ensure Utility Provision (Electricity, Internet, Water, etc)
c. Food Provision and Delivery Management
- Verification and checking of provider billings.
- Canteen Services Management:
- Ensure sufficient food is provided at the plant and communicated to the services provider and employees.
- Arranges food/snacks for long meetings and visitors at the plant through canteen provider.
- Lead the canteen committee team to ensure all concerns is well communicated to the third-party provider.
- Verification and checking of provider billings.
Visa Application and Processing:
- Manages plant’s request for VISA application for traveller from the plant as well as the incoming visitors.
- Arranges Flight Booking and Schedule with the Travel Agency
- Verification and checking of provider billings.
Office Supply management:
- Manages plant consumption and monitor each department’s office supply consumption for possible cost savings.
- Preparation of office supply forecast for the coming year.
- Prepares needed Purchase Request of the Office Supply
- Coordinate to all department by requesting the needed office supply as well as their monthly consumption and withdrawals.
Employee’s Locker management:
- Manages employee’s locker assignment and ensure good housekeeping and safety of all their belongings.
- Coordinates with HR for the incoming employee to ensure sufficient locker is provided.
Employee’s Engagement Activity:
- Support HR’s activity related to employees engagement logistically (shuttle, venue, food, uniform, etc)
Others:
- Engages and participate in plant’s cost reduction program, Safety, Quality and support Operations in all its capacity as Admin Services Officer.
Requirements:
- Graduate of any 4 year or 5year bachelor’s degree with 5years minimum experience in Admin Services.
- Highly organized, systematic, and responsive to employees request and concerns.
- Can be able to communicate in all levels of the organization.
- Has negotiation skills and able to work under pressure with ease and confidence.
Job Overview
What your background should look like:
Competencies
Tanauan, BTG, PH, 4232
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Real Estate, Administrative Assistant, Supply, Facilities, Sales, Administrative, Operations