Why you should join:

This is not your typical Executive Assistant role. It’s a strategic partnership position at the center of leadership and decision-making. You’ll combine operational excellence with strategic insight - helping drive the rhythm of the business, elevate team performance, and foster a culture of synergy across the business. You’ll be part of a global, innovative, and purpose-driven organization that values curiosity, courage, and collaboration. If you thrive in dynamic environments, enjoy connecting people and ideas, and are energized by turning ideas into impactful results, this is your place.

Your main tasks:

• Be the Strategic Right Hand: Anticipate needs, manage competing priorities, and enable your leaders to focus on what truly matters. Assist in achieving goals through accountability board.
• Leadership Calendar Ownership: Oversee the annual leadership calendar—business reviews, strategy sessions, internal communication touchpoints and talent development.
• Meeting & Event Management: Orchestrate leadership meetings (virtual, hybrid, and in-person)—from agenda design and logistics to minutes and follow-ups.
• Presentation & Communication Excellence: Craft high-quality, executive-ready presentations, webcasts, newsletters and internal messages that inspire clarity and engagement.
• Executive & Team Support: Manage travel, expenses, approvals, and inboxes with accuracy/Concur system/, discretion, and a proactive mindset.
• Leadership Team Integration: Actively participate in leadership team meetings—document decisions, track actions, and foster collaboration across functions.
• Digital & AI Enablement: Leverage AI tools (Microsoft Copilot, ChatGPT) and collaboration platforms (SharePoint, Teams) to drive efficiency and innovation.
• Office Leadership: Be the point of contact for executive visits and local operations—ensuring an environment where leadership can thrive.

Your ideal background:

• 5–7+ years of experience supporting senior executives in an international, fast-paced environment.
• Strong organizational, communication, and project management skills.
• Fluent English (written and spoken); strong command of German.
• Advanced Microsoft Office (Outlook, PowerPoint, Excel) and collaboration tool skills (Teams, SharePoint).
• A natural connector-skilled at building relationships, fostering alignment, and driving follow-through.
• Experience handling confidential information with integrity and discretion.
• Curiosity and openness to AI-powered productivity tools.
• A degree in Business Administration, Communications, or related field preferred.
• Project management knowledge.

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