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ADMINISTRATIVE SUPPORT-EXEC


At TE, you will unleash your potential working with people from diverse backgrounds and industries to create a safer, sustainable and more connected world. 

Job Overview

We are looking for a Senior Executive Assistant in our HQ in Schaffhausen, Switzerland 100%

TE Connectivity's Administrative Support Teams are responsible for office administration and daily clerical duties including basic schedule planning, travel arrangements, documentation, and file maintenance. Other responsibilities include scheduling conferences/meeting rooms and responding to general inquiries. They create and maintain office documentation and files and review drafts and finished internal/external communication documents.

The Personal Assistant (PA) will provide high-level direct administrative support to the Industrial Sub-Vertical/Function VP & GM/Head and Sub-Vertical/Function staff. The EA plays a central role in supporting the Industrial Sub-Vertical/Function. Success in this position requires a proactive approach to anticipating and meeting the needs of the Executive Team and, equally, becoming a critical “go-to” person for the broader organization to liaise with the senior team. We’re looking for an EA who is a self-starter, focused on results and committed to making a difference. 

What your background should look like:

Responsibilities:

•    Manage complex calendar for several executives, solve problems in case of meeting conflicts
•    Continuous review and prioritization of executive’s email and other correspondence
•    Maintain presence and connection with executives’ direct reports and respective team
•    Arrange and coordinate complex international and domestic travel arrangements including visa applications
•    Coordinate and arrange meetings and schedules, on-site and off-site meetings, and webcasts
•    Plan, organize and coordinate logistics (travel, hotel, catering,) for off-site meetings, conferences, events
•    Answer and screen telephone calls
•    Maintain electronic records and SharePoint / Teams sites
•    Manage sensitive and proprietary information with discretion and confidentiality
•    Submit and review Expense Reports
•    Support and track approvals for travel requests, purchase requisitions, CERs
•    Create PowerPoint presentations
•    Maintain organizational charts for the global teams
•    Type, edit and proofread documents and correspondence
•    Draft correspondence, edit documents and take minutes/action items from the meetings
•    Follow- up on meeting minutes or action items with the action owner, monitor progress and flag deviations
•    Support on-boarding of new employees 
•    Organize office and files

Your profile:

•    Minimum 5+ years in an administrative capacity in a large corporation, ideally in a global environment with a complex matrix structure; Executive Assistant’s experience preferred
•    Proven track record of working independently, prioritizing tasks, handling multiple assignments accurately
•    Above average written and verbal communication skills required; fluency in English (C1/C2)
•    Strong skills in Microsoft Office suite – Outlook, Word, Excel and PowerPoint    

•    High level of confidence, integrity and motivation
•    Must be able to multi-task and work well under pressure as well as proactive, responsive and resourceful
•    Highly flexible and motivated individual with an ability to work independently as well as in a team setting
•    Must consistently demonstrate the highest level of professionalism and discretion

 

Competencies

About TE Connectivity

TE Connectivity is a global industrial technology leader creating a safer, sustainable, productive, and connected future. Our broad range of connectivity and sensor solutions, proven in the harshest environments, enable advancements in transportation, industrial applications, medical technology, energy, data communications, and the home. With more than 85,000 employees, including over 8,000 engineers, working alongside customers in approximately 140 countries, TE ensures that EVERY CONNECTION COUNTS. Learn more at www.te.com and on LinkedIn, Facebook, WeChat and Twitter.

What TE Connectivity offers:
We offer competitive total rewards compensation. Our commitment to our associates includes offering benefit programs that are comprehensive, competitive and will meet the needs of our associates.

  • Generous 401(k) Plan
  • Tuition Reimbursement
  • Benefits start on day one
  • Charity Donation Matching Program
  • Competitive Paid Time Off
  • Employee Resource Groups
  • Employee Stock Purchase Program
  • Healthcare for Associates and Families
  • Health and Wellness Incentives
  • Life Insurance and Disability Protection

Throughout our Global reach and various Business Units, we take a balanced approach to the benefits we provide. Many benefits are company-paid, while others are available through associate contribution. Specific benefit offerings can vary by location.

 

EOE, Including Disability/Vets

Location: 

Schaffhausen, SH, CH, 8200

City:  Schaffhausen
State:  SH
Country/Region:  CH
Travel:  None
Requisition ID:  97206
Alternative Locations: 
Function:  Administrative Support


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