Purchasing Supervisor in Supply Chain

Job Overview

The Supply Chain Purchasing Supervisor will oversee the purchasing operations within the factory, ensuring the efficient procurement of materials, goods, and services to meet production needs. This role involves leading a team of buyers, attending supplier meetings to negotiate and strengthen relationships, and utilizing SAP to streamline purchasing processes. The supervisor will also focus on cost optimization, supplier performance, and compliance with company policies.

Tasks and responsibilities

1. Leadership and Team Management:
•    Lead, mentor, and manage a team of buyers, promoting a collaborative and high-performance culture.
•    Assign tasks and set goals to ensure alignment with production and business objectives.
•    Conduct performance evaluations, identify training needs, and develop team members' skills.
2. Supplier Relationship Management:
•    Attend supplier meetings to negotiate terms, resolve issues, and enhance partnerships.
•    Evaluate and monitor supplier performance to ensure quality, reliability, and cost-effectiveness.
•    Identify and develop relationships with new suppliers to support business growth and mitigate risks.
3. Purchasing Operations:
•    Supervise the end-to-end purchasing process, including requisition approval, order placement, and delivery tracking.
•    Ensure materials and services are procured on time, within budget, and to the required quality standards.
•    Resolve any discrepancies between purchase orders, invoices, and received goods in coordination with suppliers.
4. SAP Utilization:
•    Oversee purchasing activities in SAP, including vendor management, purchase order processing, and reporting.
•    Ensure the accuracy of data in SAP, such as pricing, delivery terms, and order statuses.
•    Generate and analyse procurement reports from SAP to support strategic decision-making and continuous improvement.
5. Cost Optimization and Budget Management:
•    Lead the purchasing team to achieve their targets without compromising the inventory targets.
•    Identify opportunities for cost reduction through effective negotiation, bulk purchases, or alternate sourcing.
•    Collaborate with finance teams to reconcile budgets and track expenditures.
6. Compliance and Risk Management:
•    Ensure all purchasing activities adhere to company policies, ethical standards, and regulatory requirements.
•    Identify risks related to supply continuity, quality, and pricing, and develop mitigation strategies.
•    Support sustainability initiatives and responsible sourcing practices.
7. Cross-Functional Collaboration:
•    Work closely with production, logistics, and inventory management teams to ensure alignment between procurement and factory operations.
•    Participate in planning meetings to forecast material needs and support efficient production schedules.
•    Act as the primary point of contact between suppliers and internal stakeholders to resolve supply issues.
•    Monitor the material shortages and chase supplier for deliveries and recovery plans to minimize the impact on production.
•    Own the inventory levels together with the planning team and collaborate to make sure we achieve our desired inventory levels without any negative impact on production or customers
 

What your background should look like:

•    Bachelor’s degree in supply chain management, Business Administration, or a related field.
•    Minimum of 5 years of experience in purchasing, procurement, or supply chain, with at least 2 years in a supervisory role.
•    Proficiency in SAP Purchasing (MM module) and related supply chain functionalities.
•    Strong negotiation, communication, and problem-solving skills.
•    Knowledge of procurement best practices, supplier evaluation, and contract negotiation.
•    Familiarity with Lean, Six Sigma, or other continuous improvement methodologies is an advantage.
•    Detail-oriented with strong organizational and analytical abilities.
 

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Competencies