Job Overview

To manage and monitor canteen, security, dormitory and transportation operations and ensure food service, safety, security, cost control, vendor compliance and employee satisfaction. 

Job Requirements

Administrative Supervisor Responsibilities & Duties Canteen Management 

• Coordinate daily canteen operations and meal arrangements.
• Work with facility and ensure canteen facilities/ equipment in good condition.
• Administer meal card management and summary report.
• Liaise with canteen vendors to ensure food quality, hygiene and service standard.
• Monitor meal cost, usage, and budget utilization; Prepare monthly reports.
• Support canteen audit and ensure compliance with food hygiene requirement.
• Conduct canteen audit and meeting with canteen vendor.
• Handle employee inquiries, feedback, and canteen-related administrative matters.
• Process Invoices and coordinate payment follow-up with Finance.
• Raise Frame Work Oder and follow up payment for vendor

Dormitory & Transportation Management

• To oversee dormitories and transportation ensuring safety, clean, secure and compliance while maintaining effective coordination with internal stakeholders, service providers and government authorities.
• Manage day-to-day dormitory & transportation operations for operators.
• Conduct regular dormitory inspection to ensure cleanliness, safety and compliance.
• Conduct routine dormitory & vehicle audit, prepare audit report and follow up corrective actions. Ensure compliance with company policies and local regulation.
• Track Utility consumption and prepare monthly reports.
• Handle and follow up accommodation & transportation- related complaints and issues.
• Liaise with dormitory operators, service vendor. Support rental- agreements, contact renewals and payment processing.
• Manage dormitory-related procurement and consumable replenishment.
• Act as primary contact for dormitory residents
• Assist employees with accommodation-related inquiries.
• Coordinate orientation and dormitory rules briefing for new residents.
• Handle disciplinary issues and escalate when necessary
• Raise Framework Order and follow up payment for vendors.

Security Management

• Ensure security team have routine site patrol and surveillance whole factory
• Monitor CCTV system and security alarms.
• Identify and report suspicious activity and security risks.
• Safety & Emergency Response-monitor movement of goods, equipment and company assets.
• Conduct vehicle checking
• Ensure compliance with company security policy, safety regulation & local laws.
• Support audit and security assessment

What your background should look like

• Degree in Business Administration or related field.
• 3-5 years of experience working for canteen, dormitory and transportation arrangement.
• Effective communication skills, both written and verbal.
• ISO 9001, ISO14001 and RBA knowledge
• Basic knowledge of office management systems and procedures.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Ability to handle tasks independently and handle sensitive information confidentially.

Competencies