Job Overview

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Reporting to the Vice President, Ombudsman & Employee Relations of TE Connectivity, the Legal Administrative Assistant will provide administrative and limited operational support to the Office of Ombudsman and a Business Unit Assistant General Counsel. Given the nature of the Office of Ombudsman’s work, the role requires consistent discretion in handling sensitive and confidential information. This position is hybrid and has the potential to be remote.

Job Requirements

Primary Responsibilities

• Manage calendars and coordinate meetings, conference calls, and on-site and off-site team meetings
• Arrange complex domestic and international travel, including itineraries and visa requirements, and prepare related expense reports
• Update records in the Office of Ombudsman case management system daily, ensuring entries are timely and accurate
• Handle sensitive, confidential, and proprietary information with the utmost discretion
• Support Office of Ombudsman projects, including SharePoint site and Teams folder management, survey preparation, and review of survey responses
• Monitor shared mailboxes and alert the Ombudsman team to matters requiring their attention
• Prepare PowerPoint presentations and routine Excel reports
• Draft, edit, and proofread documents and correspondence
• Provide support for Law Department training and development program
• Provide backup support and coverage for other administrative assistants as needed

Skills and Attributes

• Meticulous and detail-oriented, with a commitment to careful and accurate execution of tasks
• Methodical approach to problem-solving and troubleshooting
• Excellent written and verbal communication skills; ability to transcribe occasional correspondence is a plus
• Goal-oriented, with exceptional organizational skills
• Confident and self-motivated, with unwavering integrity
• Able to multitask effectively and perform well under pressure
• Proactive, responsive, and resourceful
• Highly flexible, with the ability to work both independently and collaboratively as part of a team
• Consistently demonstrates the highest level of professionalism, discretion, and confidentiality
• Strong interpersonal skills, with the ability to interact effectively with internal and external stakeholders at all levels
• Experience booking complex domestic and international travel and preparing related expense reports
• Tech-savvy, with the ability to research topics independently
• Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams, and a general understanding of AI tools

What your background should look like

• Minimum of 7 years of administrative experience; experience in a large corporate environment preferred; experience in a legal environment and supporting a global team across multiple time zones is a plus
• Proven success working in a fast-paced environment and adapting to changing deadlines and priorities
• Demonstrated track record of working independently, prioritizing effectively, and managing multiple assignments with accuracy