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Executive Assistant

Job Posting Title: Executive Assistant  
Job ID: [[id]] 
Job Code: 30004393    
Business Unit: INDUSTRIAL (50131904)  
Building: Krakow (N60)  
Band/Level: 6  
Relocation: No  
Travel: Less than 10%  
Education Experience: Other  
Employment Experience: Less than 1 year  


At TE, you will unleash your potential working with people from diverse backgrounds and industries to create a safer, sustainable and more connected world. 

Job Overview

TE Connectivity's Administrative Support Teams are responsible for office administration and daily clerical duties including basic schedule planning, travel arrangements, documentation, and file maintenance. Other responsibilities include scheduling conferences/meeting rooms and responding to general inquiries. They create and maintain office documentation and files and review drafts and finished internal/external communication documents.

The Executive Assistant (EA) will provide high-level direct administrative support to the Industrial Sub-Vertical/Function VP & GM/Head and Sub-Vertical/Function staff. The EA plays a central role in supporting the Industrial Sub-Vertical/Function. Success in this position requires a proactive approach to anticipating and meeting the needs of the Executive Team and, equally, becoming a critical “go-to” person for the broader organization to liaise with the senior team. We’re looking for an EA who is a self-starter, focused on results and committed to making a difference

Responsibilities:

•    Manage complex calendar for several executives
•    Manage calendars pro-actively / solve problems in case of meeting conflicts
•    Continuous review and prioritization of executive’s email and other correspondence
•    Maintain presence and connection with executives’ direct reports and respective team
•    Arrange and coordinate complex international and domestic travel arrangements including visa applications
•    Coordinate and arrange meetings and schedules
•    Schedule conference calls, Telepresence meetings, on-site and off-site meetings, and webcasts
•    Plan, organize and coordinate logistics (travel, hotel, catering,) for off-site meetings, conferences, events
•    Answer and screen telephone calls
•    Maintain electronic records and SharePoint / Teams sites
•    Manage sensitive and proprietary information with discretion and confidentiality
•    Submit and review Expense Reports
•    Support and track approvals for travel requests, purchase requisitions, CERs
•    Create PowerPoint presentations
•    Maintain organizational charts for the global teams
•    Type, edit and proofread documents and correspondence
•    Draft correspondence, edit documents and take minutes/action items from the meetings
•    Follow- up on meeting minutes or action items with the action owner, monitor progress and flag deviations
•    Support on-boarding of new employees 
•    Organize office and files

Candidate's Profile:

•    Detail oriented with exemplary organization skills
•    High level of confidence, integrity and motivation
•    Must be able to multi-task and work well under pressure
•    Ability to work in a fast-paced environment while adapting to changing deadlines and priorities
•    Must be proactive, responsive and resourceful
•    Highly flexible and motivated individual with an ability to work independently as well as in a team setting
•    Must consistently demonstrate the highest level of professionalism and discretion
•    Strong interpersonal skills with ability to interact well with all levels of clients, customers and internal staff
•    Tech savvy with ability to research topics via the internet
 

Minimum requirements:
•    7+ years in an administrative capacity in a large corporation, ideally in a global environment with a complex matrix structure; Executive Assistant’s experience preferred
•    Proven track record of working independently, prioritizing tasks, handling multiple assignments accurately
•    Above average written and verbal communication skills required; fluency in English
•    Strong skills in Microsoft Office suite – Outlook, Word, Excel and PowerPoint
 

We offer:

•    Work in a team where a good atmosphere and team spirit is one of greatest values,
•    Private medical healthcare including dentist for you and your family,
•    Attractive package of extra benefits of your choosing in My Benefit Platform,
•    Multi sport card in 3 option,
•    Delicious coffee and fresh squeezed juice,
•    Flexible working hours,
•    Possibility to work from home or working from the office,
•    Modern and comfortable office.

Competencies

About TE Connectivity

TE Connectivity is a global industrial technology leader creating a safer, sustainable, productive, and connected future. Our broad range of connectivity and sensor solutions, proven in the harshest environments, enable advancements in transportation, industrial applications, medical technology, energy, data communications, and the home. With more than 85,000 employees, including over 8,000 engineers, working alongside customers in approximately 140 countries, TE ensures that EVERY CONNECTION COUNTS. Learn more at www.te.com and on LinkedIn, Facebook, WeChat and Twitter.

 

Location: 

KRAKOW, MA, PL, 30-552

City:  KRAKOW
State:  MA
Country/Region:  PL
Travel:  Less than 10%
Requisition ID:  91681
Alternative Locations: 
Function:  Administrative Support


Job Segment: Administrative Assistant, Executive Assistant, Secretary, Proofreading, Copy Editor, Administrative, Creative

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