Administrative Assistant
At TE, you will unleash your potential working with people from diverse backgrounds and industries to create a safer, sustainable and more connected world.
Roles and Responsibilities:
Administrative Support:
• Provide administrative support to various departments by handling correspondence, preparing reports, and maintaining documentation.
• Manage and update databases, spreadsheets, and company records.
• Assist in creating and formatting documents, presentations, and spreadsheets.
Calendar Management:
• Coordinate and schedule appointments, meetings, and conferences for team members.
• Send out invitations, reminders, and agendas for meetings.
• Manage calendars and assist in time management for executives.
Travel Coordination:
• Arrange travel accommodations including flights, accommodations, and transportation for team members.
• Prepare travel itineraries and ensure all necessary documents are in order.
Communication:
• Draft, edit, and proofread internal and external communications.
• Monitor and respond to emails and messages in a timely manner.
• Liaise with clients, vendors, and partners professionally and courteously.
Data Entry and Analysis:
• Enter and maintain accurate data into various systems and databases.
• Assist in gathering and compiling data for reports and presentations.
File Management:
• Organize and maintain both physical and electronic files.
• Ensure documents are filed appropriately and can be easily retrieved when needed.
Task Coordination:
• Collaborate with team members to ensure documentary requirements are submitted on time
• Follow up on assigned tasks and deadlines to ensure completion.
Job Overview
We're on the lookout for a meticulous and organized Administrative Assistant who can lend their support to our team and help keep our operations running seamlessly. The perfect fit would be someone with top-notch communication abilities, a knack for juggling multiple tasks, and a proactive attitude toward tackling challenges
Roles and Responsibilities:
Office Management:
• Greet visitors, answer emails, and direct inquiries to the appropriate team members.
• Manage supplies and equipment requests for the team
• Assist in coordinating office events, meetings, and appointments.
• Manage supplies and equipment requests for the team
• Assist in coordinating office events, meetings, and appointments.
Administrative Support:
• Provide administrative support to various departments by handling correspondence, preparing reports, and maintaining documentation.
• Manage and update databases, spreadsheets, and company records.
• Assist in creating and formatting documents, presentations, and spreadsheets.
Calendar Management:
• Coordinate and schedule appointments, meetings, and conferences for team members.
• Send out invitations, reminders, and agendas for meetings.
• Manage calendars and assist in time management for executives.
Travel Coordination:
• Arrange travel accommodations including flights, accommodations, and transportation for team members.
• Prepare travel itineraries and ensure all necessary documents are in order.
Communication:
• Draft, edit, and proofread internal and external communications.
• Monitor and respond to emails and messages in a timely manner.
• Liaise with clients, vendors, and partners professionally and courteously.
Data Entry and Analysis:
• Enter and maintain accurate data into various systems and databases.
• Assist in gathering and compiling data for reports and presentations.
File Management:
• Organize and maintain both physical and electronic files.
• Ensure documents are filed appropriately and can be easily retrieved when needed.
Task Coordination:
• Collaborate with team members to ensure documentary requirements are submitted on time
• Follow up on assigned tasks and deadlines to ensure completion.
What your background should look like:
• High school diploma or equivalent; associate degree or relevant certification is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Attention to detail and a high level of accuracy.
• Ability to work independently and as part of a team.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Attention to detail and a high level of accuracy.
• Ability to work independently and as part of a team.
Competencies
Values: Integrity, Accountability, Inclusion, Innovation, Teamwork
Location:
MAKATI CITY, 00, PH, 1226
City:
MAKATI CITY
State:
00
Country/Region:
PH
Travel:
25% to 50%
Requisition ID:
120897
Alternative Locations:
Function:
Administrative Support
Job Segment:
Administrative Assistant, Secretary, Data Entry, Proofreading, Copy Editor, Administrative, Creative