ADMINISTRATIVE SUPPORT III
Job Overview
Job Description
Responsibilities:
- Manage and respond to emails and calls
- Organize and participate in meetings to assists with agenda, content preparation and readiness
- Coordinate with different offices locals for face to face meetings logistics preparation when needed
- Manage leaders’ calendar (schedule meetings and appointments)
- Create and manage distribution lists
- Support on boarding process of new team members
- Manage travel arrangements, itineraries and expense reports
- Support visa processes and/or country invitation letters
- Organize and maintain teams digital files management
- Prepare and edit documents, presentations, and correspondence
- Maintain and update databases and systems (SAP, Concur)
- Coordinate with stakeholder for content creation (Newsletter, Townhalls…)
- Conduct online research and prepare reports
- Assist with social media management
- Manage supplies for team
- Able to manage sensitive information
- Perform administrative or special projects as needed
Requirement:
- High school diploma
- Highly proficient in English speaking and writing
- Access to high speed and reliable internet
- Flexible to work supporting America time zones.
- Minimum 3 years of experience in administrative type role
- Experience in a global cultural environment.
- Excellent written and verbal communication skills
- Ability to multi-task, remain highly organize, and thrive in a fast paced and matrix environment.
- Ability to communicate clearly and work independently as part of a team.
- High level of attention to detail, accuracy and problem-solving skills
- Proficiency in Outlook, Teams, Word, Excel, PPT, and workplace digital data bases and tools
- Experience with procurement processes (CRM)
- Experience with social media management.
Nice to have:
- Bachelor’s degree in communications, business administration or equivalent
- Spanish speaking
Responsibilities:
- Manage and respond to emails and calls
- Organize and participate in meetings to assists with agenda, content preparation and readiness
- Coordinate with different offices locals for face to face meetings logistics preparation when needed
- Manage leaders’ calendar (schedule meetings and appointments)
- Create and manage distribution lists
- Support on boarding process of new team members
- Manage travel arrangements, itineraries and expense reports
- Support visa processes and/or country invitation letters
- Organize and maintain teams digital files management
- Prepare and edit documents, presentations, and correspondence
- Maintain and update databases and systems (SAP, Concur)
- Coordinate with stakeholder for content creation (Newsletter, Townhalls…)
- Conduct online research and prepare reports
- Assist with social media management
- Manage supplies for team
- Able to manage sensitive information
- Perform administrative or special projects as needed
Requirement:
- High school diploma
- Highly proficient in English speaking and writing
- Access to high speed and reliable internet
- Flexible to work supporting America time zones.
- Minimum 3 years of experience in administrative type role
- Experience in a global cultural environment.
- Excellent written and verbal communication skills
- Ability to multi-task, remain highly organize, and thrive in a fast paced and matrix environment.
- Ability to communicate clearly and work independently as part of a team.
- High level of attention to detail, accuracy and problem-solving skills
- Proficiency in Outlook, Teams, Word, Excel, PPT, and workplace digital data bases and tools
- Experience with procurement processes (CRM)
- Experience with social media management.
Nice to have:
- Bachelor’s degree in communications, business administration or equivalent
- Spanish speaking
What your background should look like:
Competencies
MAKATI CITY, BTG, PH, 1226
Job Segment:
Administrative Assistant, Secretary, Procurement, ERP, Administrative, Bilingual, Operations, Technology