ADMINISTRATIVE SUPPORT(PART TIME, ON-SITE)

Job Overview

The Administrative Support plays a critical role in keeping our Luxembourg based Legal Team operating effectively. This position provides administrative support for the Assistant General Counsel, and serves as a liaison with internal and external parties. The main objective is to increase productivity and responsiveness of the Executive.

Responsibilities:

• Plans, organizes, and coordinates meetings, conferences, business seminars, luncheons and other corporate hospitality events
• Schedules and coordinates meetings and assists in making travel arrangements.
• Working with local teams to prepare for country and customer visits (briefing etc.).
• Prints e-mails and documentation for Executive, organizes DHL/Fedex sending and receipts.
• Draft correspondence, edits documents and takes corrections from manager in new version of documents
• Creates, maintains, and updates various databases and reports and present data for management reporting purposes
• Analyzes and produces high end management reports
• Business development support activity including telephone liaison with business intermediaries
• Perform other related duties and managing projects as assigned
• Contributing to creating a positive environment for effective team communication
   

What your background should look like:

• Educational Degree – Either current Personal Assistant or holds a university degree
• 1+ years in providing administrative support to senior executives
• Excellent verbal, written, interpersonal communication and customer service skills required
• Highly organized and detail-oriented
• Advanced knowledge of computers, internet and software (MS Office)
• Background and understanding of forecasting
• Demonstrated ability to manage multiple tasks and meet deadlines
• Ability to effectively develop cohesive relationships with internal and external management, employees, vendors and visitors
• Fluent in English; good knowledge of additional European languages is an asset.
   

Competencies